What to do BEFORE the meeting?
Here’s a short list of things to do:
- Define the purpose
- Meet (in person or on phone) with agenda “champions” or sponsors to discuss the topics and agenda items
- Identify and invite participants
- Schedule meeting room and arrange for appropriate equipment (computers? display projector? extension cord?)
- Prepare agenda and send it to participants
- Design the process for the meeting – that is, think about HOW you will facilitate or manage the meeting; consider issues that might arise, conflict that may emerge, etc. and then how you will handle them
- Consider if an icebreaker is needed and if so, what one you will use
What have I forgotten? What else do you do to prepare for a meeting?