Meet (in person or on phone) with agenda “champions” or sponsors to discuss the topics and agenda items
Identify and invite participants
Schedule meeting room and arrange for appropriate equipment (computers? display projector? extension cord?)
Prepare agenda and send it to participants
Design the process for the meeting – that is, think about HOW you will facilitate or manage the meeting; consider issues that might arise, conflict that may emerge, etc. and then how you will handle them
Consider if an icebreaker is needed and if so, what one you will use
What have I forgotten? What else do you do to prepare for a meeting?
Meeting Tools and Jewels P.O. Box 1072 Watertown, MA 02471-1072
ABOUT PEG KELLEY Peg Kelley, the Meetings Maven, designs and teaches workshops in conducting productive meetings and facilitation skills. Her blog, Meeting Tools and Jewels, shares tips and techniques with clients and anyone anywhere who participates in less than productive meetings!