Meeting Preparation

What to do BEFORE the meeting?

Here’s a short list of things to do:

  1. Identify the purpose

  2. Meet (in person or on phone) with agenda “champions” or sponsors to discuss the topics and agenda items

  3. Identify and invite participants

  4. Schedule meeting room and arrange for appropriate equipment (computers? display projector? extension cord?)

  5. Prepare agenda and send it to participants

  6. Design the process for the meeting – that is, think about HOW you will facilitate or manage the meeting;  consider issues that might arise, conflict that may emerge, etc. and then how you will handle them

  7. Consider if an icebreaker is needed and if so, what one you will use

What have I forgotten?  What else do you do to prepare for a meeting?

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