One of the most common complaints I receive about meetings is that attendees come unprepared. A lot of time is then wasted getting them up to speed. Here are some ways to address this challenge:
- Make sure the purpose of the meeting is clear and communicated ahead of time.
- Consider having a sub-group meet ahead of time to identify what needs to be done to prepare and perhaps distribute responsibility for doing it.
- Give someone responsibility to take time at the beginning of the meeting to brief the group on the task, the background, and what the desired outcome is.
- Contact key people ahead of the meeting to be sure they have done the reading or preparation required to get value from the meeting.
Take these steps and you can make a big impact in helping your meeting participants be prepared.