When To Meet?
Sooner or later, we are involved in the discussion of “when to meet”. Meetings held within your company can be easier to schedule than in non-business situations. But not always. I have worked in many organizations where the hardest part of the meeting was scheduling the next one!
In order to have meeting participants in attendance, on time, and prepared, give careful thought to your meeting time. Elements to consider include:
- facilities or location
- time required to prepare
- deadlines related to the content
- connected events
- and probably more
Obviously, avoid late afternoons before a holiday or the first morning after a holiday. Friday afternoons, in the US, can be problematic because people may plan to leave early or are mentally getting ready for the weekend. Most research suggests a Tuesday, Wednesday, or Thursday are best. Morning tends to be the best time of day because most people are more alert then.
Non-business groups or volunteer associations such as professional societies or community commitments often have to meet outside of normal work hours. This can present a challenge. Usually, they meet either in the evening of a weekday or early morning (pre-work day). Again, if you meet in the evening, earlier is better than later to get the full energy and brainpower of attendees. If you meet before work, make sure the meeting ends with enough time for participants to leave and reach their workplace or you will find your attendees disappearing before your agenda is complete.
So, rather than shoehorn a meeting into time that is open on everyone’s schedule, look first for the time of day and day of week. THEN pick the exact time that works for everyone.